To update a table of contents, click in the table of contents. Then go to References Update Table. For more detailed ways of updating the table of contents, or to create a table of contents, use the Edit in Word command to open the document in your desktop version of Word (Windows or Mac). On the References tab, in the Table of Contents group, click the button for Table of Contents. This opens a dropdown menu/gallery that includes two Automatic Table options and one Manual Table (see Figure 1). If you choose Manual Table, you will get the result shown in Figure 2.
A table of contents in Word is based on the headings in your document.
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Create the table of contents
To update your table of contents manually, see Update a table of contents.
If you have missing entries
Missing entries often happen because headings aren't formatted as headings.
To update your table of contents manually, see Update a table of contents.
Create the table of contents
Word uses the headings in your document to build an automatic table of contents that can be updated when you change the heading text, sequence, or level.
If you want to Format or customize your table of contents, you can. For example, you can change the font, the number of heading levels, and whether to show dotted lines between entries and page numbers.
If you have missing entries
Missing entries often happen because headings aren't formatted as headings.
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To update your table of contents manually, see Update a table of contents.
If you make changes in your document that affect the table of contents, do the following:
For more detailed ways of updating the table of contents, or to create a table of contents, use the Open in Word command to open the document in your desktop version of Word (Windows or Mac).
To learn more, see steps for creating a table of contents in Word for Windows or Mac.
Get the learning guideFor a hands-on guide that steps you through the process of creating a table of contents, download our Table of Contents tutorial. Or, in desktop Word, go to File > New, and search for table of contents.
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If you’re writing a book or a research paper, you may need to insert a table of contents at the beginning. Many people manually create their table of contents, and that’s certainly one way to do it. But a manually created table takes time, is subject to formatting inconsistencies, and needs to be updated by hand each time a section in your document changes.
Thankfully, there’s a much easier way to handle a table of contents if you’re using Microsoft Word 2016 for Mac. Word can not only generate one for you based on styles you’ve applied to your document, it can also update things with the click of a button when your document changes. No more spending your time tracking down and proofreading page numbers! You guys have no idea how happy that makes me, so let’s cover how to create a table of contents in Word 2016 for Mac. Step 1: Add Styles to Your Document
Microsoft Word’s automatic table of contents generator relies on styles, which are special formats you apply to your document so that Word knows which parts of your text are headings, subheadings, paragraphs, and so on. Therefore, the first step to automatically generating a table of contents is to make sure that your document has the appropriate styles applied.
To start off, select your first chapter or heading by highlighting it in your document. Next, head up to the Word toolbar (or the “Ribbon,” as Microsoft so adorably named it) and, from the Home tab, click the Styles button. In the drop-down list that appears, select “Heading 1” to define your selected text as the first primary heading. Note that if your Word window is wide enough, you may see the style options listed directly in the toolbar instead of the “Styles” button. In this case, select the desired heading style directly or click the small downward facing arrow at the bottom of the list to expand all of the styles options. If your document has sub-headings, select the first one and repeat the steps above, this time choosing “Heading 2.” Repeat these steps as necessary and you’ll end up with something like the screenshot below. Remember, you’re applying these styles to your actual document, not to a manually created table of contents you may already have. In the screenshots, the text is omitted for simplicity. In your actual document, you’ll have paragraphs of text between each Chapter and Subheading. Step 2: Create a Table of Contents
Once you’ve added all of your desired headings and subheadings, place your cursor in the location where you’d like your automatically generated table of contents to appear. For example, you may wish to insert a new blank page at the beginning of your document (Insert > Blank Page from the Word toolbar). Once there, click the References tab in the toolbar.
At the far left of the References tab you’ll see a button labeled Table of Contents. Click it to reveal a drop-down list of the various ways that Word can format your table for you. Click one of the styles to choose it, and Word will automatically generate your table of contents in the location you specified. Word Create Manual Table Of Contents MachineStep 3: Automatically Update Your Table of ContentsTable Of Contents Example
The table created in the steps above will list the current names of your defined headings and subheadings, along with the current page number of each. But here’s the great part of using this method: you can proceed to edit your document — add or remove headings, add text, change fonts and styles, etc. — and when you’re done, just head back to the References tab and click the “Update Table” button (shown with the red arrow in the screenshot below).
Word will instantly update your table of contents to reflect all of the changes, including the updated page numbers for each entry. Just remember to keep applying heading styles as necessary when you modify your document and you’ll never have to worry that your chapter titles or your page numbers won’t match the table of contents. Nifty! I gotta admit that I’m not the biggest fan of Word, powerful though it is, but I like this feature a lot. Comments are closed.
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